SLB 2024 Policies

By registering for the SLB 2024 meeting, participants agree to and understand the following policies. In addition, participants agree to adhere to the standing SLB Code of Conduct and ethical policies.

Cancellation, Refund, and Virtual Conversion Policy

2024 meeting registration fees are refundable minus a 15% processing fee for cancellation requests received in writing by August 30, 2024, 5pm ET. Without exception, no refunds will be provided after August 30, 2024 regardless of the reason for cancellation. If the event is converted to a virtual event, refunds will be provided for the difference between the in-person and virtual registration fees. In the event of a cancellation or conversion to virtual event, changes to travel, hotel and other arrangements are the sole responsibility of the individual participant. The Society has no responsibility for making changes to arrangements related to individual attendance at the annual meeting or any obligation for resulting fees incurred by any individuals.


All individuals who are classified as attendees, registrants, and participants in any way of the Society for Leukocyte Biology’s Annual Conference, or those acting on their behalf, agree to indemnify, defend and hold harmless the Society for Leukocyte Biology, the Journal of Leukocyte Biology, society staff, and society volunteer leaders and officers (collectively, the “Society Indemnified Parties”), from and against any and all third party claims, losses, injuries, illness, or damages or loss of any kind to persons or property, governmental charges or fines, penalties, and all costs (including reasonable attorney’s fees) (collectively, “Claim(s)”), in any way arising out of, or relating to, travel to/from and/or participation in and attendance at the Society’s Annual Conference and all related events, social gatherings, and meetings that is the subject of this Agreement. For individuals who may receive award stipends based on meritorious program contributions, or reimbursement of travel/hotel expenses based upon invited speaker status or volunteer positions, this support does not represent a responsibility in any way of the Society Indemnified Parties and does not supersede this indemnification agreement.

Award and Grant Policy

Awards and/or grants may be assigned based on abstract submissions and applications in the submission portal for SLB 2024. After award and grant notifications are provided in July/August 2024, if an individual awardee cancels their in-person attendance, no award or grant stipend, travel or otherwise, will be provided. If the meeting is converted to a virtual event, the Award Committee will determine the award stipends for the merit based awards. If the meeting is converted to a virtual event, all travel related grants will be cancelled. By submitting an award application for SLB 2024, all participants understand and agree to this procedural policy for awards and grants.

Use and Permission for Submitted Materials

All participants that choose to submit an abstract and/or apply for an award or grant are giving SLB explicit permission to utilize all submitted materials to be used as necessary for the proper presentation of the conference. This includes publishing abstract titles and full body text on the website for member only access, in the event app for attendee only access. All submitted text may be used in abstract listings or as announcements of awardees, speaking assignments or in any other manner deemed appropriate by the society in properly conducting the event.This permission extends to any figures or images uploaded during submission of materials. Images may be used as supplements to the abstract listing or as announcements of awardees, speaking assignments or in any other manner deemed appropriate by the society in properly conducting the event. Participants also agree that their photograph may be taken during events at the conference and these images may be utilized by the Society in the history record of the meeting, sharing meeting highlights with the membership and other promotional efforts. All submitted materials should follow the same guidelines as presented for materials accepted by our Journal as noted HERE.

Photography, Video Recording and Social Media

Photography and/or video recording of presentations, posters, slides and all data is prohibited unless otherwise explicitly stated by the presenter. Use of social media should not include any images or specifics of data presented unless otherwise explicitly stated by the presenter.  SLB may take photographs of award presentations and social events to document the conference but will not include any presentation slides. Help us ensure your work is respected for the immense value it brings to our profession.