SLB 2023 Policies

By registering for the SLB 2023 meeting, participants agree to and understand the following policies.

Cancellation, Refund, and Virtual Conversion Policy

2023 meeting registration fees are refundable minus a 15% processing fee for cancellation requests received in writing by August 21, 2023, 5pm ET. Without exception, no refunds will be provided after August 21, 2023 regardless of the reason for cancellation. If the event is converted to a virtual event, refunds will be provided for the difference between the in-person and virtual registration fees. In the event of a cancellation or conversion to virtual event, changes to travel, hotel and other arrangements are the sole responsibility of the individual participant. The Society has no responsibility for making changes to arrangements related to individual attendance at the annual meeting or any obligation for resulting fees incurred by any individuals.

Indemnification

All individuals who are classified as attendees, registrants, and participants in any way of the Society for Leukocyte Biology’s Annual Conference, or those acting on their behalf, agree to indemnify, defend and hold harmless the Society for Leukocyte Biology, the Journal of Leukocyte Biology, society staff, and society volunteer leaders and officers (collectively, the “Society Indemnified Parties”), from and against any and all third party claims, losses, injuries, illness, or damages or loss of any kind to persons or property, governmental charges or fines, penalties, and all costs (including reasonable attorney’s fees) (collectively, “Claim(s)”), in any way arising out of, or relating to, travel to/from and/or participation in and attendance at the Society’s Annual Conference and all related events, social gatherings, and meetings that is the subject of this Agreement. For individuals who may receive award stipends based on meritorious program contributions, or reimbursement of travel/hotel expenses based upon invited speaker status or volunteer positions, this support does not represent a responsibility in any way of the Society Indemnified Parties and does not supersede this indemnification agreement.

Award and Grant Policy

Awards and/or grants may be assigned based on abstract submissions and applications in the submission portal for SLB 2023. After award and grant notifications are provided in July/August 2023, if an individual awardee cancels their in-person attendance, no award or grant stipend, travel or otherwise, will be provided. If the meeting is converted to a virtual event, the Award Committee will determine the award stipends for the merit based awards. If the meeting is converted to a virtual event, all travel related grants will be cancelled. By submitting an award application for SLB 2023, all participants understand and agree to this procedural policy for awards and grants.