Call For Proposals: SLB 2024 Special Interest Group Satellites

Call For Proposals: SLB 2024 Special Interest Group Satellites

Submit by January 8th, 2024, 5pm eastern

SLB is pleased to provide a platform for society members to organize their own 2024 session.  These Special Interest Group Satellites (SIGs) will be held on Tuesday, October 22nd, 2024 in association with the annual meeting. Proposals will be reviewed by the conference program chairs to ensure there is no conflict in topics and/or speakers.

Up to 4 slots are available with each slot being 3 hours; assigned to either a 9am-12pm or 1-4pm time slot.

SLB will provide:

  • A session room with seating capacity for approximately 40 people and basic presentation AV (screen, PC laptop, projector, microphone)
  • Satellite session advertised in all meeting announcements, on the website, in the event app, and as a special registration item for attendees
  • 5 complimentary main meeting registrations to be assigned at the SIG chair's discretion.
  • Appropriate catering pending registration numbers, venue options, and budgetary considerations. Details about the catering will be provided in 2024 as information becomes available.
SIG Organizers will be responsible for:
  • Organizing their session including acting as session chair and selecting, inviting and confirming all speakers. All speakers must be approved by SLB before they are formally invited. Proposed speaker line-up should consider diversity in all facets and also speakers from a variety of institutions. A 3 hour session is provided and it is at the discretion of the organizer to schedule an appropriate number of speakers.
  • Providing all session information to SLB by the indicated deadlines.
  • Ensuring chairs and speakers complete their travel and housing arrangements and that they are aware of reimbursements available, if any, via the session organizers. SLB will not communicate with satellite speakers directly and will not provide any housing or travel reimbursements.
  • Informing SLB of the 5 complimentary registration designations and ensuring all speakers/chairs are registered for the meeting. If more than 5 speakers are invited, they must register for the conference.
  • Ensuring that all chairs and speakers are aware of SLB’s speaker disclosure requirements and other SLB 2024 policies. Duplication of talks in the SIG session and main program are not permitted.
  • Deadline to submit proposals – January 8, 2024 (do not formally invite speakers until approved by SLB)
Proposal Requirements:
  • Satellite Session title
  • Satellite Organizer(s)/Chair(s) (Name, institution)
  • Proposed Speaker(s) (Name, institution, and tentative talk title)
  • Confirm understanding of the roles and responsibilities of each party.
  • Other requests/special needs/considerations

Other Notes:

  • All meeting participants (including chairs and speakers) must register for the main meeting. No complimentary guests are permitted to attend the satellite session.
  • If the organizer plans to secure outside sponsorship for the session, please contact the SLB offices to discuss the arrangements prior to any firm agreements. SLB will not facilitate SIG sponsorships but can include sponsors in the program listing.
  • Proposal submitter must be a current society member and renew for 2024.
  • SLB will charge those registering to attend a SIG a nominal participation fee. This fee does not apply to the SIG chair(s) or speakers. Fees are used by SLB to help support the AV, room, and catering costs and will not be transferred to the SIG organizers and/or speakers.
  • No abstract support is provided for the SIGs.

Submit proposals and/or questions to [email protected] by January 8th, 2024.